ChamarajNagar Zilla Panchayath - Political and Administrative Set up

Zilla Panchayath is a body constituted under the Karnataka Panchayat Raj Act,1993. The Zilla Panchayat is a body corporate and is assigned a legal status. The Zilla Panchayat is entrusted with execution of development schemes, providing civic functions in rural areas and looking after the duties of the government delegated in respect of certain department as per the schedule.
Political Structure
The Zilla Panchayat is an elected body :-
a) The elected members as determined under Section 160;
b) The members of the House of People and the members of the State Legislative Assembly representing a part or whole of the district whose constituencies lie within the district;
c) The members of the Council of State and the members of the State Legislative Council who are registered as electors within the district; and
d) The Adyakshas of Taluk Panchayats in the district.
Adhyaksha
The Adhyaksha shall be the executive head of the Zilla Panchayat and shall
(a) Convene, preside at and conduct meetings of the Zilla Panchayat;
(b) Discharge all duties imposed and exercise all the powers conferred on him by or under this Act of perform such functions entrusted to him by the Government from time to time
(c) Exercise overall supervision over the financial and executive administration of the Zilla Panchayat and place before the Zilla Panchayat all questions connected therewith which shall appear to him to require his orders and for this purpose may call for records of the Zilla Panchayat; and
(d) Have power to accord sanction up to a total sum of rupees one lakh in a year for the purpose of providing immediate relief to those who are affected by natural calamities in the district.
Upadhyaksha
The Upadhyaksha of the Zilla Panchayat shall
(a) Exercise the powers and perform the functions of the Adhyaksha when he is absent on leave or incapacitated from functioning or when the office of Adhyaksha is vacant; and
(b) In the absence of the Adhyaksha or when the office of the Adhyaksha is vacant, preside over the meeting of the Zilla Panchayat.

Chief Executive Officer (CEO)

Chief Executive Officer

Zilla Panchayat, Chamarajanagar

Off:08226-224013

Mob:9480858000

Functions of the Chief Executive Officer (CEO)

The Chief Executive Officer shall perform the following functions as specified in article 197 of KPAR Act 1993:-

(1)  Exercise all the power specially, imposed or conferred upon him by or under the Act or under any other law for the time being in force

(2)  Control the officers and official of, or holding office under, the Zilla Panchayat subject to the general superintendence and control of the Adhyaksha and such rules as may be prescribed;

(3)  Supervise and control the execution of all works of the Zilla Panchayat;

4)  Take necessary measures for the speedy execution of all works and developmental schemes of the Zilla Panchayat;

(5)  Have custody of all papers and documents connected with the proceedings of the meetings of the Zilla Panchayat and its committees;

(6)  Draw and disburse monies out of the Zilla Panchayat Fund; and

(7)  Exercise such other powers and discharge such other functions as may be prescribed.

(8)  The Chief Executive Officer shall attend meeting of the Zilla Panchayat and shall have right to attend the meeting of any committee thereof and to take part in the discussion but shall not have right to move any resolution or to vote.

Chief Accounts Officer (CAO)

    The Chief Accounts Officer appointed as per article 196(2) of KPAR Act 1993 heads the Accounts section and he is a senior officer from the department of State Accounts and Audit, shall advice the Zilla Panchayat in matters of financial policy and shall be responsible for all matters relating to the accounts of the Zilla Panchayat including the preparation of the annual accounts and budget.

    The Chief Accounts Officer shall ensure that no expenditure is incurred except under proper sanction and in accordance with this Act and rules and regulations made there under and shall disallow any expenditure not warranted by the Act or the rules or regulations for which no provision is made in the budget.

     Accounts section acts as Finance department as well as Audit department in Zilla Panchayat System. There will be two Accounts officers to assist the Chief Accounts Officer in his duties & functions. The CAO is the custodian of the Zilla Panchayat Fund & also he advises the Chief Executive Officer & President of the Zilla Panchayat in Financial matters. He will directly Work under the Chief Executive Officer.

    The Chief Accounts officer prepares the Budget of the Zilla Panchayat for Non–plan expenditure (Appendix-B). He will assist the C.E.O in re-appropriation of grants at the end of the financial year. He Prepares the Monthly & Annual Accounts based on the Treasury Schedules & Utilization certificates obtained from the Implementing officers.

Funds Flow in Zilla Panchayat

Zilla Panchayat receives the funds from the consolidated fund of the state & centre in the following categories.

    1.   Funds under Plan.

    2.   Funds under Non-Plan.

    3.   Additional grants

    Plan & Non-plan funds are released by the State Government to the Z.P in a  Quarterly basis & Zilla Panchayat in turn releases these funds to the District level Officers of different Departments, Taluk Panchayats & Grama Panchayats get funds released directly from the government. Funds is also released from the Central government to the various Programmes/Schemes implemented through the Zilla Panchayat & its subsidiary systems such as Taluk Panchayats & Grama Panchayats .

Planned Funds  

     It is received both from State as well as Central Government for the Execution of developmental activities/works including the creation of the new infra structures & their maintenance. In addition, various centrally sponsored schemes such as  IAY, NRLM,MGNREGA, NBAetc. For the Welfare of the scheduled castes & tribes grants is also released through a separate programme called Special Component Programme(SCP) and Tribal Sub Plan(TSP).

Non-Plan Funds

     It is mainly meant to meet  the committed expenditure of the different departments (mainly the salary) & also the maintenance of the infrastructures which are already created. These funds are exclusively released to the Zilla panchayat/Taluk Panchayath from the state Government.

Additional grants

          These funds are not provided in the budget of the Zilla panchayat & hence it is called the Extra budgetary or non-budgetary Grants. Usually it is released by the State /Central Government to meet out the emergency needs such as  to provide drinking water for development of education, formation of roads, to create rural employment at the drought prone areas, for the control of epidemic diseases , for agriculture and horticulture programms & to meet the deficiency of the budget.   

Financial Control & Audit :

    The Chief Accounts Officer through his Accounts officer (Audit & Compilation) conducts the internal audit of the different departments/Institutions, which are coming under the administrative control of the Zilla panchayat. He will watch the expenditure of the implementing officers against the grants released to them. He will also keep an eye on the strict adherence of  the  norms prescribed for schemes during their  implementation by the Executives.

Chief Planning Officer (CPO)

    The Chief Planning Officer heads the Planning section and appointed as per article 196(2) of KPAR Act 1993. He/She shall assist the Chief Executive Officer in the performance of his duties.

Functions of the Chief Planning Officer (CPO) :

1.   Formulating Perspective Plan, Five Year Plan and Annual Plan for the development of district.

2.   Determining priorities for the District. Based on these priorities, allocating outlays to sectors/departments and ensuring outlays for some earmarked programmes.

3.   Guiding the District Officers in the formulation of  suitable schemes in accordance with local needs and local resources in the framework of District Objectives.

4.   Finalising physical targets for various sectors in consultation with concerned Department.

5.   Identifying area for integration and ensuring their integration in the sectoral plans.

6.   Determining size of the Taluk Panchayat Sector outlay and distribution of the same among Taluk Panchayats on the basis of the objective criteria.

7.   Assisting in inter-departmental co-ordination, guiding the Taluk Panchayats in formulation of Taluk sector Plan and ensuring incorporation of the Plan proposals of Taluk sector plan in the District Plan.

8.   Assisting Gram Panchayats in the preparation of the Annual Development Plan and incorporating the same in the District Plan.

9.   Preparing the Action Plan of various schemes, including RD & PR schemes in consultation with field departments.

10.  Monitoring the progress of implementation of District Plan including achievement in targets, maintenance of time schedule and initiation of corrective action.

11.  Assisting in releasing the grants to various departments based on priorities and MMRs.

12.  Furnishing vital information concerning Planning to the Planning Department at the State level and creating the data bank at the district level with help of district level officers.

13.  Carrying out such assignments as are given from time to time by the State Level District Planning Division.

14.  To tour at least ten days in a month to closely monitor the implementation of various Plan programmes in relation to annual action plan, targets and achievements as per MMR & KDP and to know the bottlenecks and suggest suitable solutions to overcome the bottlenecks, if any. To invariably send the approved tour dairy to the Director, District Planning division.

15.  Any other work entrusted by the CEO, Zilla Panchayat.

Deputy Secretary :

          Deputy Secretary is appointed as per the article 196(2) of KPAR Act 1993. He/She shall assist the Chief Executive Officer in the performance of his duties.

Administration and Development Section

        Deputy Secretary will assist the Chief Executive Officer in the performance of his duties prescribed under Section 197 of the said Act. Accordingly the Deputy Secretary will assist in respect of Administration matters and development activities as there is only one post of Deputy Secretary is sanctioned for ChamarajNagar Zilla Panchayath.

Functions of Deputy Secretary in Administration matters:

(1)     Control over Personnel coming under the Jurisdiction of Zilla Panchayat including Rural Development Department.

(2)     Sanction of Leave and Advances.

(3)     Purchases of Vehicles and maintenance.

(4)     Purchase of Stationery and Furniture etc.,

(5)     Administrative control of all departments including Taluk Panchayat.

(6)     Inspections of subordinate offices.

(7)     According of administrative sanctions on the proposal of subordinate Officers.

(8)     Any other work entrusted by the Chief Executive Officer.

Development

(a) Implementation of Rural Development and Panchayat Raj Schemes.
(b) Drinking water supply schemes
(c) Minor Irrigation works.
(d) Roads, Bridges and Buildings.
(h) Central Government Schemes.
(i) Any other work entrusted by the Chief Executive Officer.
(j) Administrative control of Grama Panchayat.

Council(Headed by Chief Planning Officer)


(a) Serving notices and preparing agenda for Zilla Panchayat Meetings, Standing Committee meetings.
(b) Preparing meeting Proceedings.
(c) Compilation of answers, to the questions raised by Zilla Panchayat Members.
(d) Reviewing proceedings of meetings conducted by taluk panchayat & grama panchayat .
(e) Payment of allowance/sitting fee to the Zilla Panchayat, Members.
Standing Committees

The Zilla Panchayat has the following Standing Committees, namely: -
1) General Standing Committee;
2) Finance, Audit and Planning Committee;
3) Social Justice Committee;
4) Education and Health Committee;
5) Agriculture and Industries Committee.

 


General Standing Committee
The Upadhyaksha shall be the ex officio member and Chairman of the committee. This committee shall perform functions relating to the establishment matters and functions relating to communications, buildings, rural housing, village extensions, relief against the natural calamities and allied matters and all miscellaneous residuary matters.

 


Finance, Audit and Planning Committee
The Adhyaksha shall be the ex officio member and Chairman of this committee.
This committee shall perform
(i) The functions of finances of the Zilla Panchayat framing of budgets, scrutinizing proposals for increase of revenue, examination of receipts and expenditure statements, consideration of all proposals affecting the finances of the Zilla Panchayat and general supervisions of the revenue and expenditure of the Zilla Panchayat.
(ii) The Plan priorities, allocation of outlays to developments, horizontal and vertical linkages, implementation of guidelines issued by the Government, regular review of planned programmes, evaluation of important programmes and small saving schemes.

 


Social Justice Committee
This Standing committee shall elect the Chairman from among their members.
This committee shall perform the functions relating to : -
(i) Promotion of educational, economic, social, cultural and other interest of the Schedule Caste and Schedule Tribes and Backward Classes;
(ii) Protecting them from social injustice and all other forms exploitation;
(iii) Amelioration of the Schedule Caste and Schedule Tribes and Backward Classes;
(iv) Securing social justice to the Schedule Caste and Schedule Tribes, women and other weaker sections of the society.

 

Education and Health Committee

This Standing committee shall elect the Chairman from among their members.
This committee shall perform the following functions: -
(i) Be in-charge of all educational activities of the Zilla Panchayat;
(ii) Undertake the planning of education in the district within the framework of the national policy and the national and State plans;
(iii) Survey and evaluate the educational activities of the Zilla Panchayat;
(iv) Perform such other duties pertaining to education, adult literacy and cultural activities as the Zilla Panchayat may assign to it;
(v) Health services, hospitals, water supply, family welfare and other allied matters.

 


Agriculture and Industry Committee
This Standing committee shall elect the Chairman from among their members.
This committee shall perform the following functions: -
(i) Agricultural production, animal husbandry, co-operation, contour bunding and reclamation;
(ii) Village and cottage industries;
(iii) Promotion of industrial development of the district.